How to Delegate your Tasks and Scale your Business?

As Business owners, we have been told to delegate, delegate, delegate to free up our time. But do we know what it means? 

 

As per Google “Delegation” Means “the action or process of delegating or being delegated”.

 

We researched and found that there are 10 Levels of Delegation, and the aim is to move from the lowest level 1 to the highest level, For Those of us who struggle with trust issues or think delegation isn’t for us probably misunderstand how to delegate as a leader.

 

Actually Speaking..

 

1. You don’t have to outsource an entire project.
2. You don’t have to outsource any of it either.

 

There are 10 levels of delegation. “A lot of people, when they have hesitancy towards delegating, it’s because they’re stuck in one or the other,” 

 

So, let’s break down the 10 levels and how Business owners can use them to become less stressed and more productive.

 

The 10 Levels of Delegation 

 

Level 1: “Wait to be told” or “Do exactly what I Say” or follow my instructions precisely. “This is the instruction. There is no delegated freedom at all. The ultimate responsibility is still on the person who delegates.

Level 2: “Look into this and tell me the situation, I will decide”.

This is asking for investigation and analysis but no recommendation. The person delegating retains the responsibility of assessing the options before making the decision.

An example is if someone recommends a certain CRM & Sales System you’ve never heard of, then you might want to have someone on your team get more information about the software before you buy it.

Your assistant can research for you, bring you the information, and you can make an informed decision from there.

Level 3: “Look into this and tell me the situation, and We’ll Decide together”

This is having a subtle important difference to the Level 2 delegation. This Level of delegation encourages and enables the analysis and decision to be a shared process, which can vary help full in coaching and development.

If you’re able to start delegating at this level, that’s a good sign. Why? Because it shows you are trusting your assistant to do everything they can and explore all the options for you. You’re letting go of a bit of control. Plus, reducing information overload by trusting your assistant’s advice helps you to make decisions combinedly & more quickly. As a business owner, it’s important to make fast, informed decisions and then move on to growing your business.

Level 4: “Tell me the situation and what help you need from me in assessing and handling it. Then we’ll decide.” This opens the possibility of greater freedom for analysis and decision-making, subject to both the people agreeing this is appropriate. Again, this level helps grow and define coaching and development relationships.

Level 5: “Give me the analysis of situations (Pros, cons, reasons, opinions) and recommendation. I’ll let you know whether you can go ahead.” Ask for the analysis and recommendation, but you will check the thinking before deciding.

Level 6: “Decide and let me know your decision and wait for my go-ahead before proceeding.” The other person is trusted to assess the situation and options and is probably competent enough to decide and implement too, but for reasons of task importance, competence, or perhaps externally changing factors, you prefer to keep control of timing. This level of delegation can be frustrating for people if used too often or for too long.

Level 7: “Decide and let me know your decision, then go ahead unless I say not to” Now the person begins to control the action. The subtle increase in responsibility saves time. The default is now positive rather than negative. This is the very liberating change in delegated freedom.

Level 8: “Decide and take action-let me know what you did (and what happened).” This delegation level, as with each increase up the scale, saves even more time.

Level 9: “Decide and Take action. You need to check back with me.” The most freedom you can give to another person when you still need to retain responsibility for the activity.

Level 10: “Decide where action needs to be taken and manage the situation accordingly.”  It’s your area of responsibility now.” The most freedom that you can give to another person, and 

“While that may sound too fluid for some people, I want that,” Meisel says. “I don’t want you to get stuck in this idea that it’s either ‘give it to somebody’ or ‘do it myself.’

Take Action! A Simple Exercise so You Can Start Delegating Today

Meisel gives us an exercise to get started on how to delegate effectively.

·        Step 1: Write down 10 things you need to get done that you don’t want to do or shouldn’t be doing yourself.

·        Step 2: Think of the 10 levels of delegation and notice that as you move through the levels, you move from outsourcing (“do as I say”) down to true delegation (which is “Manage situation accordingly”). Ultimately, you want to get to level 10, 

·        Step 3: Take those 10 things and see which of the 10 levels they might fall under, and that will clue you into where your issues are and which providers you may need to hire to get these things done.

We are introducing a CRM & Sales System that can easily help to Assign, Delegate Tasks to your team members and monitor with ease. Please click the link https://bit.ly/3yDABR6 to sign up for a Free Trial.